About Phaidra

Phaidra is building the future of industrial automation.

The world today is filled with static, monolithic infrastructure. Factories, power plants, buildings, etc. operate the same they’ve operated for decades — because the controls programming is hard-coded. Thousands of lines of rules and heuristics that define how the machines interact with each other. The result of all this hard-coding is that facilities are frozen in time, unable to adapt to their environment while their performance slowly degrades.

Phaidra creates AI-powered control systems for the industrial sector, enabling industrial facilities to automatically learn and improve over time. Specifically:

  • We use reinforcement learning algorithms to provide this intelligence, converting raw sensor data into high-value actions and decisions.
  • We focus on industrial applications, which tend to be well-sensorized with measurable KPIs — perfect for reinforcement learning.
  • We enable domain experts (our users) to configure the AI control systems (i.e. agents) without writing code. They define what they want their AI agents to do, and we do it for them.

Our team has a track record of applying AI to some of the toughest problems. From achieving superhuman performance with DeepMind’s AlphaGo, to reducing the energy required to cool Google’s Data Centers by 40%, we deeply understand AI and how to apply it in production for massive impact.

Phaidra is based in the USA but 100% remote; we do not have a physical office. We hire employees internationally with the help of our partner, OysterHR. Our team is currently located throughout the USA, Canada, UK, Norway, Italy, Portugal, and India.

**Please only apply to one opening. If you are a better fit for another opening, our team will move your application. Candidates who apply to multiple openings will not be considered.**

Who You Are

As an Executive Assistant, you will be an integral part of Phaidra’s business operations and activities. You are organized and dependable, driven by the goal to help Phaidra make a positive impact in the industrial sector. You anticipate the needs of your managers and team members and help them stay focused on their work product by resolving operational and administrative issues before they arise. You are adaptable and can quickly shift priorities and focus based on changing conditions. You are tech savvy and can learn new administration tools effectively.

You’re a self-starter and you’re comfortable with the unknown and understand that startup life means that you’re going to be wearing multiple hats. You’re agile, accountable, curious, and obsessed with improvement, both in yourself and in others. You like a challenge, aren’t afraid to fail and learn from your missteps and are excited to help build a world-class company from the ground up.

Please note that we are a fully distributed company, and team time zones vary widely.

We are seeking a team member located within one of the following areas: USA


  • Optimize the holistic work environment of the founding team to allow them to focus on their goals. You’ll be an integral part of the founding team —with the main focus of helping them to be most productive.
  • Schedule, maintain, and update calendar events independently. Prepare meetings for the founder or team independently.
  • Execute expense management activities independently.
  • Plan and organize internal and external programs and events and manage event logistics in collaboration with internal partners and external vendors.
  • Complete travel coordination tasks independently.
  • Assist founders with pre-made material for meetings and events with little assistance.

In your first 30 days…

  • You will be immersed in an onboarding program that introduces you to Phaidra and our product.
  • You will spend time across Founders, Operations, Sales, and Leadership, learning how the departments operate, interact, and approach problems.
  • You will be introduced to everyone you will need to know in order to be successful in your role.
  • You will meet with various team members across the company.
  • You will identify any gaps in documentation and fill them.

In your first 60 days…

  • You will have a solid understanding of what Phaidra does and how we do it.
  • You will have met with team members across Phaidra and started building relationships that help you match recommendations for process or policy updates to our culture.
  • You will have taken ownership of the Founding team’s calendars and scheduling responsibilities and manage expenses and reimbursements.
  • You will have identified two or three key areas of interest and have begun building roadmaps on how to improve them.

In your first 90 days…

  • You will have been fully integrated in the team and with team members across the company. You will have set regular meetings with other departments to check in and work cross-functionally.
  • You will be familiar with all of Phaidra’s customers and vendors.
  • You will have taken ownership of travel bookings and agendas for the Founding team.
  • You will have formulated the roadmaps and strategies for your key areas of focus.
  • You will have started to consider scalability in every proposed solution.
  • You will have started to contribute to knowledge sharing throughout Phaidra.

Key Qualifications

  • Bachelor’s degree or equivalent practical experience.
  • 5 years of executive administrative experience in a high-tech and/or international environment working on core administrative tasks (e.g., travel management, expense reports, calendar management, facilities coordination, etc.).
  • Organized and analytical.
  • Strong business judgment and communication skills needed to interact with a variety of people and job functions.
  • Demonstrative of Phaidra’s values – transparency, collaboration, operational excellence, ownership, and empathy

Preferred Skills & Experience

  • 8 years of executive assistant experience supporting executive-level management in a corporate environment, and managing small-scale projects and events from pre-planning to execution.
  • Startup experience
  • Remote, globally distributed workforce experience
  • Experience with Notion and Slack

General Interview Process

  • All of our interviews are held via Google Meet, and an active camera connection is required.
  • Initial screening interview with a People Operations team member (30 minutes) to meet you, learn more about your background, and discuss what you are looking for in a new position.
  • Take home assignment to gain an understanding of how you think and would approach the many problems that our department navigates. Our team will review your submission and provide you with feedback. If we decide to move forward, you will be invited to continue with the next interviews.
  • Interview with Phaidra’s Head of Operations & People (30 minutes) that will involve a discussion around your take home assignment answers, questions relating to communication and collaboration, and the growth trajectory of Phaidra and your role/career.
  • Interview with Phaida’s COO (60 minutes) for you to get a better feel for our team and to provide an additional opportunity to ask us questions.
  • Culture fit interview with Phaidra’s CEO and CTO (30 minutes) to ensure that you will fit Phaidra and Phaidra will fit you.

Base Salary Range

  • US Residents: $90,000K – $130,000

This is a best faith estimate of the base salary range for this position. Multiple factors such as experience, education, level, and location are taken into account when determining compensation.

Benefits & Perks

  • Fast-paced and team-oriented environment where you will be instrumental in the direction of the company.
  • Phaidra is a 100% remote company with a digital nomad policy.
  • Competitive compensation & equity with an early exercise option.
  • Outsized responsibilities & professional development.
  • Training is foundational; functional, customer immersion, and development training.
  • Medical, dental, and vision insurance (exact benefits vary by region).
  • Unlimited paid time off, with a minimum of 20 days off per year requirement.
  • Paid parental leave (exact benefits vary by region).
  • Home office setup stipend and company MacBook.
  • Monthly internet reimbursement.

On being Remote

We are thoughtful about remote collaboration. We look to the pioneers – like Gitlab – for inspiration and best practices to create a stellar remote work environment. We have a documentation-first culture and actively practice asynchronous communication in everything we do. Our team stays connected through tools like Slack and video chat. Most teams meet daily, and we have dedicated all-hands meetings bi-weekly to build strong relationships. We hold virtual team building events once per month – and even hold virtual socials to watch rocket launches! We have a yearly in-person, all-company summit in locations like Seattle, Athens, Goa, and Barcelona.

Equal Opportunity Employment

Phaidra is an Equal Opportunity Employer; employment with Phaidra is governed on the basis of merit, competence, and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability, or any other legally protected status. We welcome diversity and strive to maintain an inclusive environment for all employees. If you need assistance with completing the application process, please contact us at [email protected].

E-Verify Notice

Phaidra participates in E-Verify, an employment authorization database provided through the U.S. Department of Homeland Security (DHS) and Social Security Administration (SSA). As required by law, we will provide the SSA and, if necessary, the DHS, with information from each new employee’s Form I-9 to confirm work authorization for those residing in the United States.

Additional information about E-Verify can be found here.